One Shopify deposit hides gross sales, refunds, fees, tips and disputes. PaydayBooks decomposes every payout into the three entries your accountant actually expects — automatically, every time.
Every Friday a lump sum lands in your bank account. Inside it: gross sales, fees, refunds, tips, adjustments, the occasional dispute. Most merchants spend hours breaking it apart — or pay a bookkeeper $200–500 a month to do it. Then tax season comes anyway.
No data migrations, no spreadsheets, no calling your accountant first.
Install PaydayBooks from the Shopify App Store. OAuth to your QuickBooks Online account in two clicks — no API keys to copy.
Tell PaydayBooks which QBO accounts to use for sales, refunds, fees, and your bank. Smart defaults get you 90% there in 60 seconds.
Run a dry-run on your most recent payout. See exactly what will post to QuickBooks — Sales Receipt, Refund Receipt, Deposit — before anything is written.
Approve and PaydayBooks picks up every new payout automatically every 6 hours. Three perfectly structured QBO entries per payout, zero effort from you.
Every payout creates a Sales Receipt, Refund Receipt, and Deposit — exactly the three entries a CPA expects. No journal entry workarounds, no single-sided transactions.
PaydayBooks reads your QuickBooks chart of accounts and suggests the right mapping for each bucket — sales, clearing, fees, refunds, bank. One-time setup that just works.
Sell internationally or run multiple Shopify stores? PaydayBooks handles currency conversion and lets multiple stores write to one QuickBooks company file.
If a sync fails due to a QBO outage or rate limit, PaydayBooks retries automatically with exponential backoff. You're only notified when something genuinely needs your attention.
Every QBO entry is stamped with a traceable doc number (PDB-po_xxx, PDB-R-po_xxx, PDB-D-po_xxx) so you can trace any number back to the exact Shopify payout in seconds.
See at a glance which payouts have synced, which are pending, and which need attention. Filter by status, date, or store. No more wondering if last night's run went through.
P PaydayBooks |
Commerce Sync |
Shogo |
PayTraQer |
|
|---|---|---|---|---|
| Built specifically for Shopify Payments | Yes | Partial | Aggregator | Multi-platform |
| 3-entry decomposition (SR / RR / Deposit) | Yes | Journal entry | Journal entry | Configurable |
| Auto-provisions Shopify accounts in QBO | Yes | No | No | No |
| Dry-run preview before posting | Yes | No | No | Limited |
| Starting price | $19/mo | $18–60/mo | $15–30/mo | $19–99/mo |
Comparisons reflect publicly listed features as of April 2026. We’re happy to be wrong — email us.
No per-transaction fees. No tiers. No surprise charges when you have a good month.
Most reconciliation tools price by transaction volume — punishing you for growing. We charge $19. Whether you ship 50 orders a month or 5,000, your books cost the same.
14 days free · No credit card required
Most connectors post a single journal entry per payout, lumping refunds and fees together. PaydayBooks posts three discrete entries (Sales Receipt, Refund Receipt, Deposit) — the same way a senior bookkeeper would book it by hand. Your P&L breakdown stays accurate, and refunds show up as refunds.
You can backfill any historical range during onboarding. PaydayBooks dry-runs the entries first, you approve, and then it posts everything in order. We’ve backfilled stores with 18+ months of history.
Yes. PaydayBooks records each payout in its native currency and books it correctly against your home-currency clearing accounts. The FX trail is preserved on every entry.
We use OAuth — no passwords ever leave QuickBooks or Shopify. Our QBO scope is restricted to writing the entries we describe; we don’t touch payroll, customers, or anything outside the Shopify Clearing accounts. SOC 2 Type I is in progress.
Yes. Same three-entry model, same dashboard. Pick your platform during onboarding.
Nothing automatic. We email you on day 11 and day 14. If you do nothing, sync stops; your QBO data and entries already posted are unaffected. You can resume any time.
Install PaydayBooks and have your first payout decomposed into QuickBooks in under five minutes.